What To Know
- Right-click on the section you want to export and select Export Section.
- Click on the three dots next to the section you want to export.
OneNote is a powerful note-taking app that allows you to organize your thoughts, ideas, and information in a structured and accessible way. However, you might find yourself needing to export your OneNote notebooks for various reasons, such as sharing them with others, backing them up, or using them in other applications. This guide will provide you with a comprehensive walkthrough on how to download notebooks from OneNote across different platforms and scenarios.
Downloading Notebooks from OneNote for Windows
OneNote for Windows offers several options for downloading your notebooks, depending on the format you need and your specific purpose:
1. Exporting as a PDF:
- Open the notebook you want to download.
- Go to File > Export > Export to PDF.
- Choose the desired output location and file name.
- Click Export.
2. Exporting as a OneNote Package (.onepkg):
- Open the notebook you want to download.
- Go to File > Export > Export to OneNote Package (.onepkg).
- Choose the desired output location and file name.
- Click Export.
3. Exporting as a Section:
- Open the notebook you want to download.
- Right-click on the section you want to export and select Export Section.
- Choose the desired output location and file name.
- Click Export.
4. Exporting as a Page:
- Open the notebook you want to download.
- Right-click on the page you want to export and select Export Page.
- Choose the desired output location and file name.
- Click Export.
Downloading Notebooks from OneNote for Mac
OneNote for Mac also offers various options for exporting your notebooks, mirroring the features available on the Windows version:
1. Exporting as a PDF:
- Open the notebook you want to download.
- Go to File > Export > Export to PDF.
- Choose the desired output location and file name.
- Click Export.
2. Exporting as a OneNote Package (.onepkg):
- Open the notebook you want to download.
- Go to File > Export > Export to OneNote Package (.onepkg).
- Choose the desired output location and file name.
- Click Export.
3. Exporting as a Section:
- Open the notebook you want to download.
- Right-click on the section you want to export and select Export Section.
- Choose the desired output location and file name.
- Click Export.
4. Exporting as a Page:
- Open the notebook you want to download.
- Right-click on the page you want to export and select Export Page.
- Choose the desired output location and file name.
- Click Export.
Downloading Notebooks from OneNote Online
OneNote Online offers a slightly different approach to downloading notebooks, focusing on exporting specific pages or sections:
1. Exporting a Page:
- Open the notebook you want to download.
- Navigate to the page you want to export.
- Click on the three dots in the top right corner of the page.
- Select Print.
- Choose PDF as the output format and click **Print**.
2. Exporting a Section:
- Open the notebook you want to download.
- Click on the three dots next to the section you want to export.
- Select Copy Section.
- Paste the copied section into a new notebook or document.
Downloading Notebooks from OneNote for iOS and Android
OneNote for mobile devices does not offer a direct download option for notebooks. However, you can still access and share your notes through various methods:
1. Sharing via Email:
- Open the notebook you want to share.
- Select the page or section you want to share.
- Tap the Share icon.
- Choose Email and enter the recipient’s email address.
2. Sharing via Cloud Storage:
- Open the notebook you want to share.
- Select the page or section you want to share.
- Tap the Share icon.
- Choose your preferred cloud storage service (e.g., OneDrive, Dropbox) and follow the prompts.
3. Printing to PDF:
- Open the notebook you want to download.
- Select the page or section you want to print.
- Tap the Print icon.
- Choose PDF as the output format and save the file to your device.
Downloading Notebooks from OneNote for iPad
- Open the notebook you want to download.
- Tap the Share icon.
- Choose Export as PDF and select the desired output location.
Downloading Notebooks from OneNote for Android
- Open the notebook you want to download.
- Tap the Share icon.
- Choose Export as PDF and select the desired output location.
Downloading Notebooks from OneNote for Windows 10
- Open the notebook you want to download.
- Go to File > Export > Export to PDF.
- Choose the desired output location and file name.
- Click Export.
Downloading Notebooks from OneNote for Windows 10 Mobile
- Open the notebook you want to download.
- Select the page or section you want to share.
- Tap the Share icon.
- Choose your preferred cloud storage service (e.g., OneDrive, Dropbox) and follow the prompts.
Understanding the Importance of Backup
While OneNote automatically syncs your notes to the cloud, it’s essential to create regular backups of your notebooks as an added layer of protection against data loss. You can achieve this by:
- Exporting to PDF or OneNote Package (.onepkg): This creates a local copy of your notebook that you can store on your computer or external drive.
- Syncing with OneDrive: Ensure your notebook is synced to your OneDrive account to access it from any device.
- Using Third-Party Backup Services: Consider using dedicated backup services that can automatically back up your OneNote data.
The Bottom Line: Mastering Your OneNote Data
Downloading notebooks from OneNote empowers you to manage and utilize your notes effectively. Whether you need to share them with colleagues, archive them for future reference, or integrate them with other applications, the methods outlined in this guide provide you with the necessary tools to do so seamlessly. By understanding the various export options across different platforms, you can ensure that your OneNote data remains accessible, organized, and secure.
Questions We Hear a Lot
Q: Can I download a whole notebook as a PDF?
A: While you can export individual pages or sections as PDFs, you cannot directly download an entire notebook as a single PDF. However, you can export the notebook as a OneNote Package (.onepkg) file, which preserves the notebook’s structure and content.
Q: What is the best format for downloading my OneNote notebooks?
A: The best format depends on your intended use. For sharing with others, PDF is a widely compatible option. For preserving the notebook’s structure and functionality, the OneNote Package (.onepkg) format is ideal.
Q: How do I recover a deleted OneNote notebook?
A: If you have deleted a notebook from your OneNote app, it may still be recoverable from the “Recently Deleted” section in your OneNote account. If you have deleted it from your OneDrive account, you can try restoring it from the recycle bin.
Q: Can I download a OneNote notebook to my phone?
A: You can download and access your OneNote notebooks on your phone using the OneNote app. However, the download process is not as straightforward as on desktop platforms. You can either share the notebook to your OneDrive account or export individual pages as PDFs.
Q: Can I edit a downloaded OneNote notebook?
A: You can edit a downloaded OneNote notebook if you export it as a OneNote Package (.onepkg) file. However, if you export it as a PDF, you can only view and print the content.
