Step-by-Step Guide: How to Enable XPS Option on Xerox WorkCentre 7835 for Optimal Performance

The Xerox WorkCentre 7835 is a powerful multifunction printer known for its versatility and high-quality output. While it offers a wide range of document formats, you might find yourself needing to print in the XPS format for specific applications or workflows. This blog post will guide you through the steps on how to enable the XPS option on your Xerox WorkCentre 7835, unlocking the full potential of this versatile printer.

Understanding XPS and Its Benefits

XPS (XML Paper Specification) is a document format that provides a high-quality and reliable way to represent documents digitally. It offers several advantages over traditional PDF formats, including:

• Enhanced Fidelity: XPS preserves the original formatting and layout of documents, ensuring accurate reproduction.
• Security: XPS supports digital signatures and encryption, making it ideal for secure document sharing.
• Accessibility: XPS is a more accessible format for users with disabilities, offering features like text-to-speech and screen reader compatibility.
• Open Standard: XPS is an open standard, ensuring compatibility across different operating systems and software applications.

Enabling XPS on Your Xerox WorkCentre 7835: A Step-by-Step Guide

Here’s how to enable the XPS option on your Xerox WorkCentre 7835:
1. Access the Control Panel: Locate the control panel on your Xerox WorkCentre 7835. This is usually a touchscreen interface with various buttons and icons.
2. Navigate to the Settings Menu: Use the control panel to navigate to the “Settings” or “Configuration” menu. The exact menu name might vary depending on your printer’s firmware version.
3. Locate the “Print Options” Section: Within the Settings menu, find the “Print Options” or “Document Options” section.
4. Enable the XPS Option: Look for an option labeled “Enable XPS” or “XPS Output.” Toggle this option to “On” or “Enabled.” You may need to confirm your selection with a button press or screen tap.
5. Confirm the Change: Save the changes you have made to the settings menu. This might require pressing a “Save” or “Apply” button.
6. Test the XPS Output: Print a test document in XPS format to ensure the option has been successfully enabled.

Troubleshooting Common Issues

If you encounter any issues while enabling the XPS option, here are some common troubleshooting tips:

• Check the Firmware Version: Ensure that your printer’s firmware is up to date. Outdated firmware might not support the XPS option. You can update the firmware through the control panel or by downloading the latest version from the Xerox website.
• Verify Driver Installation: Make sure that the correct printer driver is installed on your computer. The driver should support XPS output. You can find the latest drivers on the Xerox website.
• Restart the Printer: Sometimes, restarting the printer can resolve minor software glitches. Turn off the printer, wait for a few minutes, and then turn it back on.
• Contact Xerox Support: If you continue to experience issues, contact Xerox support for assistance. They can help you diagnose and resolve the problem.

Printing in XPS Format: Tips and Tricks

Once you have enabled the XPS option, you can print documents in XPS format from various applications. Here are some helpful tips:

• Select the XPS Option: When printing from your application, look for an option to select the output format. Choose “XPS” from the available options.
• Configure XPS Settings: Some applications might offer additional XPS settings, such as compression level or color depth. Adjust these settings as needed for your specific requirements.
• Save the XPS File: When printing to XPS, choose a location to save the XPS file. This will create a digital copy of the document in the XPS format.

Beyond the Basics: Advanced XPS Applications

The XPS format offers a wide range of applications beyond basic document printing. Here are some advanced uses:

• Digital Signatures and Encryption: XPS supports digital signatures and encryption, allowing you to secure your documents and verify their authenticity.
• Archiving and Long-Term Storage: XPS is a reliable format for archiving and long-term storage of documents. It preserves the original formatting and layout, ensuring that documents remain accessible and accurate over time.
• Accessibility: XPS is a more accessible format for users with disabilities, offering features like text-to-speech and screen reader compatibility.

Final Thoughts: Unleash the Full Potential of Your Xerox WorkCentre 7835

By enabling the XPS option on your Xerox WorkCentre 7835, you unlock a world of possibilities for document creation, sharing, and management. This versatile format provides a high-quality and secure way to represent documents digitally, making it an essential tool for various workflows.

Questions You May Have

Q: What are the differences between XPS and PDF?
A: While both XPS and PDF are digital document formats, they have distinct differences. XPS is a more recent format that focuses on preserving document fidelity and accessibility. PDF, on the other hand, is more widely used but can sometimes result in formatting inconsistencies.
Q: Can I print directly to XPS from any application?
A: Not all applications directly support XPS output. Some applications might require a plugin or extension to enable XPS printing.
Q: What is the best way to open and view XPS files?
A: XPS files can be opened and viewed using various software applications, including Microsoft XPS Viewer (included with Windows), Adobe Acrobat Reader, and specialized XPS viewers.
Q: Can I edit XPS files?
A: XPS files are designed primarily for viewing and printing. While some software applications offer limited editing capabilities for XPS files, they are not as versatile as other document formats like Microsoft Word or Adobe InDesign.