Say Goodbye to Generic Envelopes: How to Print Envelopes on Epson Workforce Pro WF-3720 Like a Pro

Are you ready to elevate your mailing game with personalized and professional-looking envelopes? If you’re an Epson Workforce Pro WF-3720 owner, you’re in the right place. This comprehensive guide will walk you through the process of how to print envelopes on Epson Workforce Pro WF-3720, ensuring your mailings make a lasting impression.

Getting Started: Essential Supplies and Software

Before diving into the printing process, gather the following essentials:

• Envelopes: Choose envelopes that are compatible with your printer. Refer to your printer’s manual for specific recommendations regarding envelope size and weight.
• Printer paper: Use high-quality printer paper to ensure crisp, clean prints.
• Ink cartridges: Ensure your printer has sufficient ink levels.
• Software: You’ll need a word processing program or a dedicated envelope printing software to create your envelope designs.

Step 1: Choosing the Right Envelope Size

The Epson Workforce Pro WF-3720 supports a variety of envelope sizes. To ensure proper feeding and printing, select the appropriate size for your needs. Common envelope sizes include:

• #10: The standard business envelope size, perfect for letters and business correspondence.
• #9: A slightly smaller envelope suitable for invitations and personal notes.
• Monarch: A popular size for invitations and announcements.
• A2: A larger envelope size commonly used for invitations and greeting cards.

Step 2: Loading Envelopes into the Printer

1. Open the paper tray: Locate the paper tray on the front of your printer and pull it out.
2. Adjust the paper guides: Move the paper guides to match the width of your chosen envelope size. Make sure the guides are snug against the envelopes to prevent jams.
3. Load the envelopes: Carefully place the envelopes into the tray with the flap facing the back of the printer. Ensure the envelopes are stacked evenly and do not exceed the maximum capacity of the tray.
4. Close the paper tray: Gently push the tray back into place.

Step 3: Selecting the Correct Paper Type in Your Software

1. Open your document: Launch your word processing program or envelope printing software.
2. Access the Page Setup or Printing Preferences: Look for the “Page Setup” or “Printing Preferences” option in your software’s menu.
3. Select “Envelope” as the paper type: In the paper type settings, choose “Envelope” from the dropdown menu.
4. Specify the envelope size: Select the specific envelope size you’re using from the available options.

Step 4: Designing Your Envelope

1. Create a new document: Open a blank document in your word processing program or envelope printing software.
2. Add your content: Type your message, address, and any other relevant information.
3. Adjust the margins: Ensure the text is positioned correctly on the envelope. Refer to your printer’s manual for recommended margins.
4. Use a template: Many software programs offer pre-designed envelope templates to simplify the process.

Step 5: Printing Your Envelopes

1. Select your printer: In your software’s print settings, choose the Epson Workforce Pro WF-3720 as the printer.
2. Choose the correct paper tray: Make sure the “Envelope” tray is selected as the paper source.
3. Preview the print: Look over the print preview to ensure the design and content are correct.
4. Start printing: Click the “Print” button to initiate the printing process.

Final Touches: Tips for Professional-Looking Results

• Use high-quality ink: Invest in genuine Epson ink cartridges for optimal print quality.
• Check for smudging: Allow printed envelopes to dry completely before handling them.
• Use a return address label: For a polished look, consider using a return address label.

Beyond the Basics: Advanced Envelope Printing Techniques

• Envelopes with windows: Some envelopes feature a transparent window for displaying the recipient’s address. Use your software’s features to position the address correctly within the window.
• Customizing envelopes: Explore your software’s design options to add graphics, logos, and other decorative elements to your envelopes.
• Printing on both sides: For multi-page documents, you can print on both sides of the envelope. Consult your printer’s manual for instructions.

A Farewell to Envelope Printing Challenges: Embracing Success

Congratulations! You’ve successfully navigated the world of envelope printing with your Epson Workforce Pro WF-3720. Remember, practice makes perfect. Experiment with different envelope sizes, designs, and printing options to discover what works best for you.

What People Want to Know

Q: Can I print on different types of envelopes, like those with a textured surface?
A: While your Epson Workforce Pro WF-3720 can handle a variety of envelope sizes and weights, it’s best to stick with smooth, standard envelopes for optimal printing results. Textured surfaces can sometimes cause jams or uneven ink distribution.
Q: What if my envelopes get stuck in the printer?
A: If you encounter a jam, carefully open the printer and follow the instructions in your user manual to clear the jam. Avoid forcefully pulling out stuck envelopes, as this could damage the printer.
Q: How can I avoid smudging on my printed envelopes?
A: Allow the printed envelopes to dry completely before handling them. You can also use a high-quality ink that is known for its quick drying time.
Q: Can I print envelopes with multiple addresses at once?
A: Yes, you can use mail merge features in your word processing software to print envelopes with different addresses simultaneously.
Q: What are some tips for creating professional-looking envelopes?
A: Use a clean and legible font. Keep the design simple and avoid overcrowding the envelope. Consider using a return address label for a polished look.