Efficiency Made Easy: How to Scan to Email from Brother MFC-L2710DW

The Brother MFC-L2710DW is a versatile multifunction printer that offers a range of features, including scanning. One of its most convenient features is the ability to scan documents directly to email. This can be a real time-saver, especially if you frequently need to share scanned documents with colleagues, clients, or friends.
This blog post will guide you through the simple steps on how to scan to email from your Brother MFC-L2710DW. We’ll cover everything from setting up your printer to sending your first scan.

Setting Up Your Brother MFC-L2710DW for Email Scanning

Before you can scan to email, you need to set up your printer to work with your email account. Here’s how:
1. Connect Your Printer to Your Network: Ensure your Brother MFC-L2710DW is connected to your Wi-Fi network. If you haven’t already, refer to the printer’s user manual for instructions on setting up the wireless connection.
2. Install the Brother Software: Download and install the latest Brother iPrint&Scan software from the official Brother website. This software allows you to control your printer’s functions, including scanning, from your computer.
3. Configure Email Settings: Open the Brother iPrint&Scan software on your computer. Navigate to the “Scan to Email” settings. You’ll need to provide the following information:

• Email Address: Enter the email address you want to send scans to.
• SMTP Server: This is the outgoing mail server used by your email provider. You can typically find this information in your email account settings.
• Port Number: The port number for sending emails. This is usually 25 or 587.
• Authentication: Select whether your email provider requires authentication (username and password). If so, enter your email address and password.

Scanning Your Document

Once your printer is set up, you can start scanning documents to your email. Follow these steps:
1. Load the Document: Place the document you want to scan on the scanner glass or in the automatic document feeder (ADF).
2. Select Scan to Email: On the printer’s control panel, navigate to the “Scan” menu and select the “Scan to Email” option.
3. Choose Email Address: Select the email address you previously configured in the Brother iPrint&Scan software.
4. Adjust Scan Settings: You can adjust the scan settings like resolution, color mode, and file format to your preference.
5. Start the Scan: Press the “Start” button on the printer to initiate the scan. The printer will scan your document and send it to the specified email address.

Tips for Successful Email Scanning

• Check Your Email Inbox: After initiating the scan, check your email inbox for the scanned document. If you don’t receive it, verify the email address and SMTP settings you entered.
• Use a Strong Password: If your email provider requires authentication, use a strong password to ensure the security of your account.
• Test with a Sample Document: Before sending important documents, test the scan-to-email feature with a sample document to ensure it’s working correctly.
• Check for Errors: If you encounter any errors during the scanning process, consult your printer’s user manual or the Brother support website for troubleshooting tips.

Troubleshooting Common Issues

While scanning to email is generally straightforward, you might encounter a few issues. Here are some common problems and their solutions:

• Unable to Connect to the Network: Ensure your printer is connected to your Wi-Fi network. Check the network settings on the printer and your router.
• Incorrect Email Settings: Double-check the email address, SMTP server, port number, and authentication settings in the Brother iPrint&Scan software.
• Blocked Port: Some email providers might block the port used for sending emails. Contact your email provider for assistance in opening the necessary port.
• Authentication Issues: Make sure you’ve entered the correct email address and password for authentication.
• Scan Quality Issues: Adjust the scan settings like resolution and color mode to improve the quality of your scans.

Beyond the Basics: Advanced Email Scanning Features

The Brother MFC-L2710DW offers advanced features for email scanning, including:

• Multiple Destinations: You can scan to multiple email addresses simultaneously.
• Subject and Message: Add a subject line and message to your emails.
• File Format Options: Choose from various file formats, such as PDF, JPEG, and TIFF.
• Password Protection: Protect your scanned documents with a password.
• Scan to Cloud Storage: Besides email, you can also scan documents directly to cloud storage services like Dropbox or Google Drive.

Embracing the Power of Scan-to-Email

Mastering the art of scanning to email from your Brother MFC-L2710DW can significantly streamline your workflow. This feature empowers you to share documents efficiently and conveniently, whether it’s for work, personal projects, or simply staying organized.

Common Questions and Answers

Q: Can I scan to email from my mobile device?
A: Yes, you can scan to email using the Brother iPrint&Scan app on your smartphone or tablet. The app allows you to control your printer’s functions, including scanning, from your mobile device.
Q: What happens if my email provider blocks the SMTP port?
A: If your email provider blocks the port, you might need to contact them for assistance in opening the port or explore using a different email provider.
Q: Can I scan multiple pages to a single email?
A: Yes, you can scan multiple pages to a single email using the automatic document feeder (ADF).
Q: What file formats can I use for scanning to email?
A: The Brother MFC-L2710DW supports various file formats, including PDF, JPEG, and TIFF. You can choose the format that best suits your needs.
Q: Can I scan to email from a USB drive?
A: No, the Brother MFC-L2710DW does not have a direct scan-to-USB drive feature. You can, however, scan to your computer and then save the scanned document to a USB drive.