Unlock the Full Potential of Your Brother HL-L2390DW: How to Scan to Email with Ease

Are you tired of manually scanning documents and then forwarding them via email? The Brother HL-L2390DW offers a convenient solution: scan directly to email. This feature streamlines your workflow, saving you time and effort. This guide will walk you through the process of setting up and using the scan-to-email function on your Brother HL-L2390DW, making document sharing a breeze.

Understanding the Benefits of Scan to Email

Before diving into the steps, let’s understand why scan to email is a game-changer for your document management:

• Efficiency: Save time by eliminating the need to physically scan, save, and then attach documents to emails.
• Convenience: Send documents directly from your printer to any email address, even while you’re away from your computer.
• Productivity: Focus on more important tasks while your printer handles the scanning and sending process.
• Enhanced Collaboration: Share documents quickly and easily with colleagues, clients, or collaborators.

Getting Started: Preparing Your Brother HL-L2390DW

To use the scan-to-email feature, you’ll need to configure your printer and your email account. Here’s how:
1. Connect Your Printer:

• Wired Connection: Connect your Brother HL-L2390DW to your computer using an Ethernet cable.
• Wireless Connection: Connect your printer to your wireless network. Refer to your printer’s manual for detailed instructions.

2. Install the Necessary Software:

• Download and install the Brother iPrint&Scan software from the Brother website. This software enables you to control your printer’s functions from your computer.

3. Configure Your Email Account:

• Open the Brother iPrint&Scan software.
• Navigate to the “Scan to Email” settings.
• Enter your email address and password.
• Select the SMTP server and port number for your email provider.
• Important: You may need to contact your email provider for this information.

Step-by-Step Guide: Scanning to Email

Once your printer and email account are set up, you’re ready to scan documents directly to email:
1. Load Your Document:

• Place the document you want to scan on the scanner glass or in the automatic document feeder (ADF).

2. Select the Scan to Email Function:

• From your computer: Open the Brother iPrint&Scan software.
• From the printer’s control panel: Look for the “Scan” or “Scan to Email” button.

3. Choose Your Email Settings:

• Enter the recipient’s email address.
• Add a subject line for your email.
• If desired, include a message in the email body.

4. Select Scan Settings:

• Choose the scan resolution (e.g., 300 DPI, 600 DPI) based on the quality you need.
• Select the document type (e.g., color, black and white).
• Specify the file format (e.g., PDF, JPEG).

5. Start the Scan:

• Click the “Scan” or “Start” button to initiate the scan.

6. Monitor the Process:

• Your printer will scan the document and send it to the specified email address.
• You can monitor the progress on your computer or the printer’s display.

Troubleshooting Common Scan to Email Issues

While the process is generally straightforward, you may encounter occasional issues. Here are some common problems and how to resolve them:

• Incorrect Email Address: Double-check that you’ve entered the correct email address.
• Connection Issues: Ensure your printer is connected to the network and your computer is connected to the internet.
• SMTP Server Settings: Verify that you have the correct SMTP server address and port number for your email provider.
• Firewall Settings: Make sure your firewall isn’t blocking the printer’s outgoing connections.
• Email Limits: Some email providers have limits on the number of emails or attachments you can send.

Tips for Optimal Scan to Email Performance

Here are some tips to enhance your scan-to-email experience:

• Use a Strong Wi-Fi Signal: A strong Wi-Fi connection ensures smooth data transfer.
• Regularly Update Your Printer Software: Updates often include bug fixes and performance improvements.
• Clear the Print Queue: A congested print queue can slow down the scanning process.
• Optimize Scan Settings: Choose the appropriate scan resolution and file format for your needs.
• Use a Dedicated Email Address: Consider using a separate email address for scan-to-email purposes.

Beyond the Basics: Advanced Scan to Email Features

The Brother HL-L2390DW offers additional features to customize your scan-to-email experience:

• Multiple Destinations: Send scans to multiple email addresses simultaneously.
• Scheduled Scans: Schedule scans to be sent automatically at specific times.
• Password Protection: Securely protect sensitive documents with a password.
• Scan to Cloud Storage: Save scans directly to cloud storage services like Google Drive, Dropbox, or OneDrive.

Mastering the Art of Scan to Email: Your Workflow Revolution

By mastering the art of scan-to-email, you’ll unlock a world of efficiency and convenience. The Brother HL-L2390DW empowers you to seamlessly integrate document scanning into your daily routine. With its user-friendly interface, advanced features, and reliable performance, this printer is your ideal companion for streamlining document management.

Information You Need to Know

Q: Can I scan multiple pages to a single email?
A: Yes, the Brother HL-L2390DW allows you to scan multiple pages at once using the ADF. They will be combined into a single file and sent in a single email.
Q: What file formats can I scan to email?
A: Common file formats include PDF, JPEG, and TIFF. You can select the desired format during the scan process.
Q: What if I don’t have a wired connection?
A: The Brother HL-L2390DW supports wireless connections, allowing you to scan to email without a direct wired connection.
Q: Can I scan to email without using the Brother iPrint&Scan software?
A: While the software provides a comprehensive interface, you can sometimes scan to email directly from the printer’s control panel, depending on your printer’s settings.
Q: What if I’m having trouble with the SMTP server settings?
A: Contact your email provider for assistance with the correct SMTP server address and port number. They can also help resolve any issues with email authentication.