Unlock the Full Potential of Your HP Color LaserJet Pro MFP M479fdw: How to Setup Scan to Email

Are you tired of manually saving scans to your computer and then forwarding them via email? The HP Color LaserJet Pro MFP M479fdw offers a convenient solution: scan to email. This feature allows you to directly scan documents and send them to any email address, streamlining your workflow and saving you valuable time.
This comprehensive guide will walk you through the simple steps of setting up scan to email on your HP Color LaserJet Pro MFP M479fdw. Let’s get started!

Prerequisites

Before we begin, ensure you have the following:

• HP Color LaserJet Pro MFP M479fdw printer: Make sure your printer is powered on and connected to your network.
• A computer: You’ll need a computer with internet access to configure the scan to email settings.
• Email account: You’ll need a valid email account to send scanned documents.

Step 1: Access the Printer’s Control Panel

1. Power on your HP Color LaserJet Pro MFP M479fdw printer.
2. Locate the control panel: The control panel is usually on the front of the printer. It features a touchscreen display and several buttons.

Step 2: Navigate to the Scan Settings

1. Touch the “Scan” icon on the control panel.
2. Select “Scan to Email” from the list of options.
3. Enter your email address: You’ll be prompted to enter the email address you want to use for sending scanned documents.

Step 3: Configure Scan Settings

1. Customize scan settings: Adjust the scan resolution, document size, and color mode according to your needs.
2. Select “Advanced Settings“: This option allows you to fine-tune the scan settings further. For instance, you can adjust the brightness, contrast, and sharpness of the scan.
3. Save your settings: After configuring the scan settings, click “Save” to store your preferences.

Step 4: Add Email Addresses

1. Select “Add Email Address“: This option allows you to add multiple email addresses to your scan to email list.
2. Enter the recipient’s email address: Type in the email address of the person you want to send the scanned document to.
3. Add a description (optional): You can add a descriptive name for the recipient, making it easier to identify them later.
4. Save the email address: Click “Save” to add the email address to your list.

Step 5: Send a Test Scan

1. Place the document on the scanner glass: Make sure the document is flat and aligned properly.
2. Select “Scan to Email”: Choose the option from the control panel.
3. Select the recipient: Choose the email address from your saved list.
4. Initiate the scan: Click “Scan” to begin the scanning process.
5. Check your email: You should receive an email with the scanned document shortly after the scan is complete.

Troubleshooting Tips

If you encounter any issues while setting up scan to email, consider the following troubleshooting tips:

• Check your network connection: Ensure your printer is connected to your network and that your computer has a stable internet connection.
• Verify your email address: Double-check that the email address you entered is correct.
• Check your email inbox: Make sure the email address is not blocked and that you’re not exceeding your email storage limit.
• Restart the printer: Sometimes restarting the printer can resolve minor issues.
• Contact HP support: If you’re still experiencing problems, contact HP support for assistance.

Beyond the Basics: Enhancing Your Scan to Email Workflow

1. Scan to Multiple Recipients: The HP Color LaserJet Pro MFP M479fdw allows you to scan and send documents to multiple recipients simultaneously. Simply add the email addresses of all recipients to your scan to email list.
2. Schedule Scans: You can schedule scans to be sent at a specific time or date. This is particularly useful for sending documents to colleagues who work in different time zones.
3. Password Protection: For sensitive documents, you can enable password protection to ensure that only authorized individuals can access the scanned files.
4. Scan to Cloud Storage: In addition to email, you can also configure the printer to scan and save documents directly to cloud storage services like Dropbox or Google Drive.

Final Thoughts: Unlocking Efficiency with Scan to Email

Setting up scan to email on your HP Color LaserJet Pro MFP M479fdw is a straightforward process that can significantly enhance your productivity. By eliminating the need for manual saving and emailing, you can streamline your workflow, save time, and focus on more important tasks.

Information You Need to Know

1. What if I don’t have a network connection?
While a network connection is ideal for scan to email, you can still scan documents using the printer’s built-in USB port. However, you’ll need to manually transfer the scanned document to your computer and then email it.
2. Can I scan and send multiple pages at once?
Yes, the HP Color LaserJet Pro MFP M479fdw supports multi-page scanning. Simply load the documents into the automatic document feeder (ADF) and select the desired number of pages to scan.
3. How can I manage my scan to email settings?
You can access and manage your scan to email settings from the printer’s control panel. Simply navigate to the “Scan” menu and then select “Scan to Email.” From there, you can view, edit, or delete your saved email addresses and scan settings.
4. Can I use scan to email to send images?
Yes, you can use scan to email to send images. Simply load the image into the scanner and follow the same steps as you would for scanning a document.
5. What are the file formats supported by scan to email?
The HP Color LaserJet Pro MFP M479fdw supports various file formats for scanned documents, including PDF, JPEG, and TIFF. The specific file formats available may vary depending on your printer model and software version.